Tachograph Storage File / Folder
Keeping analogue tachograph charts and digital tachograph printouts in order is vital for fleet compliance within the requirements of the operators licence.
This analogue tachograph devise ensures easy access to recorded information.
The heavy duty suspension storage files are designed to store up to 12 months worth of analogue tachograph charts
or digital tachograph printouts for one driver or vehicle depending on your system requirements that you have in place.
It is recommended to help avoid accidentally defacing tachograph charts ( doing so would cause infringements )
always ensure that they are placed in tachograph paper storage envelopes ( sold separately on our site ).
For more information please feel free to contact us on 01405 763688 or 07912 387830
Analogue tachograph records are made by a stylus cutting traces into a wax-coated chart.
Three separate styluses mark recordings of:
- for speed
- for distance travelled
- for the driver’s activity (known as the ‘mode’)
The inner part is used by the HGV LGV Bus driver to write details of their name, location of start of journey, finish location, start and finish date and odometer readings.
The reverse of a analogue tachograph chart normally contains an area for manual recording entries and details of other vehicles driven during the period covered in the 24 hour period
Charts and records
Drivers are responsible for operating the tachograph correctly in order to record their activities accurately and fully. Specifically, drivers must:
- verify, before using an instrument, that it is correctly calibrated via the attached plaques and ensure that the time displayed is set to the official time of the country in which the vehicle is registered
- ensure that the correct type of chart is being used for the specific model of tachograph in use
- carry enough charts for the whole journey, including spare charts in case any become damaged or dirty
- enter centrefield details at the first use of the chart, when changing vehicles and when completing the use of the chart (see ‘Centrefield entries’ section)
- correctly operate the mode switch in order to record their activities accurately see Common rules
- use a second chart if a chart is damaged while in use and attach this one to the first chart on completion – there are other occasions when use of a second chart in a 24-hour period is unavoidable, namely when a driver changes to a vehicle with an incompatible tachograph to the chart in use or they change vehicle so many times that all the details cannot be accommodated on one chart
- make manual entries on the chart in respect of their activities away from the vehicle (see ‘Manual entries’ section), where the rules have been exceeded in an emergency, or to correct a recording
- make manual entries when the equipment malfunctions and report any such malfunctions to the operator or employer
- not use a chart to cover a period longer than 24 hours
- not remove the chart from the instrument before the end of their duty period unless authorised to do so. The rules do not specify who can authorise removal of the chart, but cases where charts can be removed include:
- a change of vehicle
- swapping charts or cards on multi-manned journeys
- to make manual entries in the event of an emergency, equipment malfunction etc
- return used charts to the operator within 42 days. This requirement must be complied with even when a driver changes employer
- be able to produce at the roadside:
- charts and any legally required manual records for the current day and the previous 28 calendar days
- the driver’s digital smart card if they hold one
- permit a DVSA examiner or police officer to examine the tachograph instrument and inspect charts
Make sure the time is correct for am or pm – both times are displayed identically on an analogue tachograph’s 12-hour clock face. Analogue tachographs must continue to display the correct time – which for the UK includes adjustments for British Summer Time.